Annex No. 1 and KRS: The Detail That Can Make or Break a Work-Based Residence Permit in Poland<\/p>\n\n\n\n
When applying for a work-based residence permit in Poland, most people naturally focus on the foreign employee\u2014their documents, legal stay, and employment conditions.<\/p>\n\n\n\n
However, in practice, decisions often hinge on something else entirely.<\/p>\n\n\n\n
In fact, one of the most common reasons for delays\u2014or even refusals\u2014comes from the employer\u2019s documentation.<\/p>\n\n\n\n
More specifically: At first glance, Annex No. 1 may seem like a routine attachment. In reality, it carries significant legal weight.<\/p>\n\n\n\n Through this document, the employer formally confirms:<\/p>\n\n\n\n Because of this, immigration authorities treat Annex No. 1 as a binding legal declaration<\/strong>. Naturally, they expect it to be signed by someone who has the authority to represent the company.<\/p>\n\n\n\n This is exactly where many applications run into trouble.<\/p>\n\n\n\n Before accepting Annex No. 1, immigration offices verify the employer\u2019s data in KRS\u2014the official register of companies in Poland.<\/p>\n\n\n\n In particular, they check:<\/p>\n\n\n\n As a result, everything stated in Annex No. 1 must align with the information recorded in KRS.<\/p>\n\n\n\n Even small inconsistencies can slow down the process\u2014or raise red flags.<\/p>\n\n\n\n To answer this correctly, you must always refer to the company\u2019s representation rules in KRS.<\/p>\n\n\n\n Let\u2019s look at the most common scenarios:<\/p>\n\n\n\n If KRS states that one board member (for example, the president of the management board) can act independently, that person can sign Annex No. 1 alone.<\/p>\n\n\n\n If KRS requires two board members to act together, both must sign the document. Sometimes KRS requires a combination, for example, a board member together with a proxy (prokurent). In each case, the rule is simple: At this point, many employers ask: can an HR manager or director sign Annex No. 1?<\/p>\n\n\n\n In most cases, the answer is no.<\/p>\n\n\n\n Even if someone holds a senior role within the company, they cannot sign this document unless:<\/p>\n\n\n\n Without one of these, the signature may be considered invalid\u2014and the application may stall.<\/p>\n\n\n\n If someone outside the KRS-listed representatives needs to sign Annex No. 1, a power of attorney becomes essential.<\/p>\n\n\n\n To avoid problems, make sure that the document:<\/p>\n\n\n\n Importantly, if the company uses joint representation, then the power of attorney must also include all required signatures.<\/p>\n\n\n\n Immigration offices do not rely on declarations alone. Instead, they actively cross-check documents against official records.<\/p>\n\n\n\n In practice, they:<\/p>\n\n\n\n Additionally, internal systems (such as MOS) help identify inconsistencies quickly. As a result, even minor discrepancies rarely go unnoticed.<\/p>\n\n\n\n Despite clear rules, certain errors appear again and again:<\/p>\n\n\n\n Consequently, these mistakes often lead to:<\/p>\n\n\n\n Fortunately, employers can avoid most of these issues with a structured approach.<\/p>\n\n\n\n Before submitting Annex No. 1:<\/p>\n\n\n\n By doing this, you align your documentation with legal requirements from the start.<\/p>\n\n\n\n Although the employer prepares Annex No. 1, employees should still stay involved.<\/p>\n\n\n\n In particular, they should:<\/p>\n\n\n\n By taking these steps early, employees can prevent unnecessary delays later.<\/p>\n\n\n\n Today, immigration decisions rely not only on eligibility but also on consistency and verifiability<\/strong>.<\/p>\n\n\n\n Annex No. 1 clearly illustrates this principle.<\/p>\n\n\n\n When the document reflects KRS rules accurately, the application moves forward smoothly. Whether you are an employer hiring foreign talent or an employee applying for a residence permit, careful preparation makes all the difference.<\/p>\n\n\n\n If you would like to review your documentation or verify compliance before submission, feel free to get in touch.<\/p>\n\n\n\n
Annex No. 1 (Za\u0142\u0105cznik nr 1)<\/strong> and whether the right person<\/em> signed it.<\/p>\n\n\n\n
\n\n\n\nWhy Annex No. 1 Deserves Your Full Attention<\/h2>\n\n\n\n
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\n\n\n\nHow Krajowy Rejestr S\u0105dowy (KRS) Comes Into Play<\/h2>\n\n\n\n
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\n\n\n\nWho Can Actually Sign Annex No. 1?<\/h2>\n\n\n\n
1. Single-person representation<\/h3>\n\n\n\n
2. Joint representation<\/h3>\n\n\n\n
In this case, submitting Annex No. 1 with only one signature will cause immediate issues.<\/p>\n\n\n\n3. Mixed representation<\/h3>\n\n\n\n
In such situations, both parties must sign.<\/p>\n\n\n\n
Follow KRS exactly…no shortcuts.<\/strong><\/p>\n\n\n\n
\n\n\n\nWhat About HR Managers or Directors?<\/h2>\n\n\n\n
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\n\n\n\nWhen and How to Use a Power of Attorney<\/h2>\n\n\n\n
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\n\n\n\nHow Authorities Verify Everything<\/h2>\n\n\n\n
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\n\n\n\nThe Most Common Mistakes<\/h2>\n\n\n\n
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\n\n\n\nWhat Employers Should Do<\/h2>\n\n\n\n
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\n\n\n\nWhat Employees Can Do to Protect Their Application<\/h2>\n\n\n\n
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\n\n\n\nFinal Thoughts<\/h2>\n\n\n\n
However, when the signature does not match legal requirements, even a strong application can fail.<\/p>\n\n\n\n
\n\n\n\nNeed Support?<\/h2>\n\n\n\n